>> Sync My Calendars

Consultants & Multiple Work Calendars

Consulting and other professions often require multiple email addresses - your firm's calendar and client calendars on different domains. The challenge is that clients can't see your firm's calendar and vice versa. Syncmycalendars.com replicates calendar holds everywhere so anyone scheduling time with you knows when you're truly available. Enable Private Sync when working with competing clients to keep project names and meeting details confidential.

Family Scheduling & Co-Parenting

Families need to coordinate schedules - whether that's a spouse knowing when you're stuck in meetings, parents syncing work calendars to a shared family calendar for kids' activities, or divorced parents coordinating custody and pickups across households.

Syncmycalendars.com handles all of these. Private Sync is especially valuable for co-parenting: both parents see when the other is unavailable, without exposing new relationships, work details, or personal commitments. Coordinate the kids' schedule while maintaining appropriate boundaries.

Small Teams Without Enterprise Tools

Not every team needs Microsoft 365 Business or Google Workspace with full calendar sharing. Small agencies, startups, or project teams often have members on different email domains. Syncmycalendars.com gives everyone visibility into team availability without expensive collaboration suites. Each person syncs their calendar, one way, to a shared email calendar, and the team can see who is available when using the Append Source feature

Freelancers & Side Projects

Running a side business while employed? Managing multiple freelance clients? Each project often comes with its own email and calendar. Syncmycalendars.com prevents the nightmare scenario of booking client calls during your day job meetings. Private Sync is critical here - your employer doesn't need to see your side hustle calendar details, just that you're unavailable.

Executive Assistants & Multiple Principals

EAs managing calendars for multiple executives face a unique challenge: scheduling for one principal without accidentally double-booking time held by another - this is especially difficult when those principals are on different email domains. Syncmycalendars.com lets you aggregate availability across multiple principals' calendars into a single view by configuring sync direction. This way, you can see both executives' holds on one calendar, preventing conflicts before they arise and your executive's calendar stays clean.

Syncing Two Google Calendars

Many people have multiple Google accounts - a personal Gmail and a Google Workspace account from work, or separate accounts for different businesses. Google doesn't offer a built-in way to sync events between these calendars. Syncmycalendars.com bridges this gap, automatically replicating events between your Google accounts so you never accidentally double-book yourself.

Remote Workers & Multiple Time Zones

Remote work often means coordinating across different organizations, each with their own calendar system. When you're working with clients in different time zones and need to manage availability across Outlook and Gmail accounts, syncmycalendars.com ensures everyone sees accurate availability - no matter which calendar they're checking. Private Sync keeps client work confidential while still blocking the time across all your calendars.

Smartwatch & Phone Widget Support

Your smartwatch or phone widget typically shows events from one calendar account. If your work uses Outlook but your devices sync with Gmail, you'll miss important meeting reminders. Syncmycalendars.com replicates your Outlook events to Google, ensuring your wrist and lock screen always show what's next on your schedule.

Did we miss any use cases?

Do you have a unique use case that isn't listed above? Share it with us at roarktechllc@gmail.com and we may add it here!

Continuously Replicated Events

Syncmycalendars keeps your calendars in sync across up to 4 Google, Outlook, and Apple (iCloud) accounts, up to 3 months into the future. Near-term events sync every few minutes; events further out sync hourly.

Replicated events will be denoted with a >> before the subject - as you update the original invite the replicated events will be updated too.

What It Looks Like

Click for full resolution

Can I trust you with my accounts?

Security is important and I've outlined a few keys ways SMC minimizes any risk:

• SMC uses OAuth (a security protocol) for Google and Outlook to limit access to only your calendar (not your inbox) without knowing your password. For Apple, SMC uses app-specific passwords that only grant calendar access
• SMC is a verified Google OAuth Application - meaning Google has inspected SMC for appropriate OAuth usage
• SMC does not store any of your calendar events
• You can revoke SMC's access whenever you'd like (see below for instructions)
• Your OAuth access that is granted to SMC only works for SMC - that access cannot be used by anyone else

How does SMC handle my data

Syncmycalendars.com does not store your calendar event data, nor does it share any of your data with 3rd parties. Your calendar data belongs to you - simple as that.
You can read our full privacy policy here.

How do I revoke access to SMC?

You can invalidate the oauth tokens via your Google, Microsoft, or Apple accounts.

• For Google: https://myaccount.google.com/permissions
• For Microsoft: https://portal.office.com/account/#apps OR https://account.live.com/consent/Manage
• For Apple: Delete the app-specific password at https://appleid.apple.com under Sign-In and Security

How do I manage my events now?

To make best use of the tool, here is the recommended usage:

• Remove any auto-forwarding rules
• Remove any events that you have forwarded to yourself (these are duplicates)
• Seek to not be included multiple times on invites across your accounts

I can already see all of my calendar events, across accounts, in a single view (e.g., on my phone)

This is different than showing all events in a single view - syncmycalendars makes sure that time blocks on one calendars show up on all of your calendars. Typically people can see the calendar holds of others in their company - this helps bring in calendar holds that are present on other calendars, minimzing the chance of being double booked

Can't I accomplish this myself with existing tools?

Sort of - see here. There are a few limitations to be aware of:

• This does not sync calendar events in both directions
• This gets more complex as you add additional calendars (more than 2)
• SMC will automate the process of renewing your tokens before expiration, not sure how Flow handles this

I just signed up for a subscription, now what?

Welcome aboard! You'll now notice all of your events being replicated across your configured calendars. All replicated events will begin with a >> in the subject. After everything has been replicated (within the first few hours), your calendars will be synced every few minutes for all events in the next 3 months.

Why are my calendars not syncing?

There are a few reasons syncing may not be working on your account:

• Make sure you have an active subscription by checking the management portal
• Make sure none of your accounts are reporting errors in the management portal - if so, reset the tokens
• Make sure there is not an issue with your local calendar - check your calendars on google.com and mail.office365.com (or outlook.com) to see if events just aren't being replicated to your machine (you may need to force sync your calendar client)
• If there are no errors and you have an active subscription, the most common cause for sync issues is incorrectly set tokens. Reset each token, making sure to open each token link (provided in your email) in a new Incognito or Private browser Window - be sure that you login before setting each token (Microsoft can have issues providing authorization tokens when logged in to multiple accounts, so we recommend an Incognito or Private browser window is used for this process).